Drowning in paperwork? Breathe easy. Automate your HR department and say goodbye to endless admin tasks!

Imagine an HR department where approvals zip through in a flash. Where paperwork never piles up, and your team has the time to truly support happy, thriving employees.

Sounds too good to be true? Not anymore!

By automating your HR processes, you can ditch the mundane tasks and unlock a world of efficiency, accuracy, and – dare we say – a happier HR crew.

This guide will show you how to transform your HR with the power of automation.

We’ll explore the different areas where automation can streamline workflows, minimize errors, and free up your team to focus on what truly matters – your people.

Leveraging SureTriggers for HR Automation

We’ll be using SureTriggers to demonstrate how you can automate HR workflows.

SureTriggers is an automation platform that connects apps together so you can automate any number of repetitive tasks.

When an event happens in one system, for example, a new hire submits paperwork via email, SureTriggers can perform actions in other connected HR applications. For example, adding their details to a Google Sheet or database.

Real-World Example

Here’s a real-world example of how SureTriggers can help HR departments with everyday tasks.

Imagine a new hire submits their onboarding paperwork through your Applicant Tracking System (ATS).

SureTriggers, upon receiving a webhook notification from the ATS, can:

• Send a personalized welcome email to the new hire, automatically populated with login credentials and onboarding information.
• Create a record for the new employee within your HRIS, eliminating manual data entry.
• Initiate pre-boarding tasks like scheduling mandatory training sessions on your Learning Management System (LMS).

SureTriggers automates tasks across HR applications, saving time and providing a smooth, efficient experience for new hires.

Now let’s look at the specific workflows you can automate:

Key Areas of HR You Can Automate

This isn’t an exhaustive list, but here are some areas of human resources that could benefit from automation.

1. Recruitment: Streamline Hiring

The search for top talent can be a time-consuming and tedious process. But automation can transform your recruitment strategy into a well-oiled machine.

Workflows

• Streamline job postings across multiple job boards with a single click.
• Utilize AI-powered chatbots to answer basic candidate inquiries and pre-screen resumes.
• Automate interview scheduling using online tools. Candidates can simply pick available slots on your calendar, cutting out the back-and-forth emails.

Automation Tools

• Applicant Tracking Systems (ATS) like Greenhouse or BambooHR
• Conversational AI platforms such as Hiretual or Ally.io
• Online scheduling tools including Calendly or Doodle

How Can SureTriggers Help?

• Job postings and AI chatbots: Post jobs automatically and let chatbots like Hiretual or Ally.io handle questions and pre-screening, all in one smooth workflow.
• Interview scheduling and reminders: Link your ATS with Calendly and email tools. SureTriggers will send scheduling links and reminders as soon as candidates reach the interview stage, ensuring they book and show up.
• End-to-end recruitment: SureTriggers connects everything from job postings to onboarding through a web based recruitment software, moving candidate info from your ATS to HR software and sending out onboarding documents automatically.

Say goodbye to tedious recruitment and hello to a streamlined, efficient hiring process!

2. Onboarding: Setting New Hires Up for Success

Make a great first impression by streamlining your onboarding process with automation:

Workflows

• Send a customized email with login details and essential information as soon as a new hire is on board.
• Use e-signature tools so new hires can electronically sign documents like contracts and NDAs.
• Integrate your systems to automatically enroll new hires in required courses.

Automation Tools

• Applicant Tracking Systems (ATS) with email automation capabilities (e.g., Workday, Zoho Recruit)
• E-signature tools (e.g., DocuSign, Adobe Sign)
• Learning Management Systems (LMS) with ATS integration (e.g., LearnDash, Moodle)

How Can SureTriggers Help?

• Automated welcome emails: SureTriggers can send customized emails with login details and essential info as soon as a new hire is onboarded.
• E-Signature integration: Connect tools like DocuSign or Adobe Sign to let new hires sign contracts and NDAs electronically.
• Course enrollment: Automatically enroll new hires in required courses by linking your ATS with Learning Management Systems like LearnDash or Moodle.

Automation helps create a smooth, efficient onboarding experience that sets new hires up for success from the start.

3. Time and Attendance Tracking: Say Goodbye to Manual Timesheets

Tracking employee hours can be a hassle and lead to mistakes.

Here’s how automation helps:

Workflow

• Connect your time-tracking system with payroll software. Timesheets fill automatically, ensuring accurate payroll.
• Let employees clock in and out remotely using mobile apps. This eliminates paper timesheets and reduces manual data entry.

Automation Tools

• Cloud-based time tracking systems with payroll integrations (e.g., Clockify, Hubstaff)
• Mobile time-tracking apps that integrate with cloud-based time-tracking systems (e.g., Connecteam, Time Doctor)

How Can SureTriggers Help?

• Seamless payroll integration: SureTriggers connects your time-tracking system with payroll software, filling timesheets automatically for accurate payroll processing.
• Remote clocking: Enable employees to clock in and out remotely using mobile apps, seamlessly integrated with cloud-based time-tracking systems. This eliminates paper timesheets and reduces manual data entry.

4. Payroll Processing: Streamline Payments and Reduce Errors

Payroll can be complex and provides opportunities for errors. Automation makes it easier:

Workflow

• Use payroll software to handle tax calculations and deductions automatically. This reduces errors and ensures employees get accurate and timely payments.

Automation Tools

• Payroll software with automated tax calculations and deductions (e.g., OnPay, Patriot Payroll)

How Can SureTriggers Help?

• Seamless spreadsheet integration: SureTriggers connects spreadsheets with payroll software like OnPay or Patriot Payroll. This allows for automated tax calculations and deductions, reducing errors and ensuring employees receive accurate and timely payments.

5. Performance Management: Streamlining Feedback and Goal Setting

Regular performance reviews and goal setting are key for employee development.

Workflow

• Use online performance management software to automatically send review forms. This ensures timely and consistent reviews.
• Combine performance management software with goal-setting tools. Managers can set and track clear goals electronically, creating a complete view of employee development.

Automation Tools

• Performance management software with automated reminders and workflows (e.g., BambooHR Perform, PeopleFluent Performance Management)
• Goal-setting tools with performance management software integration (e.g., Weekdone, Lattice)

How Can SureTriggers Help?

• Smooth integration for performance management: SureTriggers links performance management software like BambooHR Perform or PeopleFluent Performance Management with goal-setting tools such as Weekdone or Lattice. This means automated reminders and workflows for performance reviews that are on time and consistent, while also keeping track of clear goals for employee growth.

6. Employee Benefits: Empowering Employees with Choice

Managing employee benefits can be complex and time-consuming.

Here’s how automation can empower employees and streamline the admin process:

Workflow

• Use a self-service platform for benefits enrollment. Employees can easily choose their benefits, reducing the HR team’s workload.
• Use automated tools to send updates and reminders about benefits. This keeps employees informed and helps them make better decisions.

Automation Tools

• Benefits administration platforms with self-service enrollment and automated communication features (e.g., Zenefits, Namely)

How Can SureTriggers Help?

• Effortless benefit management integration: SureTriggers connects benefits administration platforms like Zenefits or Namely with self-service enrollment and automated communication features. This empowers employees to easily choose their benefits and stay informed with updates and reminders, reducing the workload for HR teams.

7. Training and Development: Empowering a Learning Culture

Investing in employee development is crucial for success.

Here’s how automation can help training delivery and foster continuous learning:

Workflow

• Use a Learning Management System (LMS) to assign online courses, send reminders, and track progress. This ensures all employees have access to necessary training without manual effort.

Automation Tools

• Learning Management Systems with course assignment, reminder, and progress tracking features (e.g., LearnDash, Moodle)

How Can SureTriggers Help?

• Seamless training integration: SureTriggers connects Learning Management Systems (LMS) like LearnDash or Moodle with course assignment, reminder, and progress tracking features such as emails and HR performance systems. This streamlines training delivery, ensuring all employees have access to necessary courses and progress is effortlessly tracked without manual intervention.

Additional Considerations for HR Automation

HR automation offers many benefits, but consider these factors first:

• Finding the right fit: Choose automation tools that match your company size, budget, and specific HR needs. Ensure they integrate well with your existing systems.
• Data security and privacy: Protect sensitive HR data with robust security measures and ensure compliance with data privacy regulations.
• Change management and training: Plan for smooth adoption of new systems. Provide comprehensive training for HR staff and employees, and communicate effectively throughout the transition.

By addressing these factors, you can maximize the benefits of HR automation for a more efficient and accurate HR function.

Conclusion: The Future of HR is Automated

Imagine a world where HR is smoother than ever. No more tedious tasks or errors – just seamless processes and happy employees.

That’s the magic of HR automation.

The future of HR is ever-evolving. We’re talking AI-powered recruitment and beyond. So why wait?

Dive into the world of HR automation. It’s not just about efficiency; it’s about creating a workplace where everyone thrives.

Your journey starts now.

Let’s make HR awesome together with SureTriggers – Start Free Trial Now!